HOW TO WRITE A FOLLOW-UP EMAIL?

Follow up Email

HOW TO WRITE A FOLLOW-UP EMAIL?

Follow up emails are one of the most useful tools in your job hunting arsenal, but how do you know when to send one and what to say? As with most etiquette questions, there’s no hard and fast rule, but here are some suggestions that should help you create follow up emails that get noticed without being overbearing or annoying. 

This study  shows 57% of candidates don’t send them.

follow up email

Follow up Email Best Practices

Sending a follow-up email is an essential part of applying for jobs. Since there are so many applicants to one job, getting your application in front of as many hiring managers as possible is crucial to landing an interview.Following up with hiring managers after submitting your application is one way to make your application stand out.

Sending a follow-up email can help boost your chances of moving forward in the hiring process because it shows that you’re eager to work for them. In fact, sending a thoughtful follow-up email has been shown to increase response rates from 50% – 70%.

Follow up emails are an important part of applying for jobs but there are certain times when they should be sent, and others when they shouldn’t. If you don’t know how to write a good follow up email, or if you send one at the wrong time, it can have adverse effects on your application status or even on your job prospects.

Sending a follow-up email too early can seem aggressive or desperate, while sending one too late may make you look like you don’t care. Whether it’s your cover letter or your resume, every piece of job application material that you send should have a corresponding follow up email but these messages are better sent at different times. Here are some dos and don’ts for sending follow up emails after applying for jobs.

Follow up Email Do’s

Follow up Email

When following up after an interview, be sure to thank the interviewer for their time, summarize your relevant experience (especially if you hadn’t addressed it in your initial application), mention specific topics you discussed during your meeting, and provide details on how you plan to follow up (by which date).

Keep it professional no need to send an email immediately after an interview thanking them for giving you a chance. Unless, that is, they specifically said something that made you think it was OK! If they say no, don’t dwell or try to change their mind.

You can ask what other steps are involved in their hiring process or whether you will hear back from them again soon. It might feel cold but it shows that you are respectful of other people’s time, priorities and processes. Just focus on your own process – applying for jobs – until they contact you again.

FINAL THOUGHS

Follow up Email

 There are no hard and fast rules about when to follow up after an interview, waiting longer than 24 hours may indicate that you’re not really interested in pursuing a position with that company. And while it’s good to make your follow-up call personal, it’s important to be professional at all times.

 If you don’t hear back from any recruiter after three weeks (which might be considered standard protocol), keep in mind that if you apply for positions often enough, sooner or later one will pay off.

It’s also important to remember that your interviewer doesn’t owe you a job offer, even though it might feel like she does! The onus is on her to prove why she deserves her job over others, and following up more frequently or aggressively won’t change that. Finally, always end your communication by thanking your interviewer(s) for their time and consideration, as well as sending them best wishes moving forward. Remember: It only takes a moment to be polite but it can have lasting effects!

Related Article: 5 Ways to Prepare for a Successful Career After Graduation

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